Timesheets
A timesheet app that fills itself in.
Nobody types up a timesheet. Hours come from the clock and the rota, managers approve them, and on Pro the pay is worked out and exported for your accounts. One price for the team: see pricing.
Free for up to 5 people. Standard and Pro free for 14 days.
What it does
Timesheet software from clock-in to payslip.
Employee time tracking that ends in a file your accountant can use: the online timesheet, the approval, the pay and the export.
Timesheets from the clock
Every shift with its clock-in, clock-out and hours, by person and by day. Nothing to type.
Approve in a tap
Approve a shift, or mark it not approved with a reason. Only approved hours are paid.
Every change kept
A manager can correct a time, with a reason. The change is kept with who made it and when, and the shift says Edited.
Long shifts flagged
A shift over two hours past the rota, or over 14 hours with no rota, is marked, and the app asks before you approve it.
Payroll
Pay from approved hours and each person’s hourly rate, by the month, with overtime and weekend or bank holiday rates if you set them.
Exports for Xero, Sage and QuickBooks
CSV files ready to import: hours, rates and pay per person, plus a summary and a shift-by-shift file.
Guest access
Your accountant or bookkeeper sees the team’s hours, read-only, without taking a seat.
Job costing
What each project has cost in labour, as the hours come in.
The team clock in and out.
On the Clock tab: pick the site, tap CLOCK IN, and CLOCK OUT at the end. Each shift lands on Timesheets with its hours.
You check and approve.
Open Timesheets on the web, or Team hours in the app. Tap Approve on each shift, or Edit to correct a time with a reason.
Set each person’s rate.
On Pro, set the hourly rate on Team. Payroll works out the month from the approved hours, at the rate that applied on each shift’s day.
Export for your accounts.
On Payroll, choose Export and download the file for Xero, Sage or QuickBooks, or the summary for your bookkeeper.
Questions about timesheets
What people ask about hours and pay.
How do timesheets become payroll?
When a shift is approved, it counts. On Pro, Payroll adds up each person’s approved hours for the month and multiplies them by their hourly rate on the day of each shift, with overtime over your weekly threshold and weekend or bank holiday rates if you have set them. Pay runs are monthly. Shifts waiting for approval are not paid yet, and shifts marked not approved are left out.
Does it work with Xero, Sage or QuickBooks?
Yes, as CSV files you download from Payroll and import: not a live link. The Xero file has the employee, earnings rate, units, rate, amount and period on each line; the Sage file basic and overtime hours and rates with the total pay; the QuickBooks file the payroll item, hours, rate and amount. There is also a summary per person and a file with every shift.
Can staff edit their own hours?
No. Only a manager can change a shift’s times, and every change is kept with who made it, when and why. Someone who forgot to clock out picks the time they really finished when the app asks; a manager can end or correct the shift. A shift the server could not take, because it was saved offline for too long, stays on the phone under “Not recorded”, and a manager adds the hours by hand.
Can my accountant see the hours?
Yes, on Pro. Invite them from Account → Invite a guest. A guest sees the team’s hours, read-only, and nothing else in the app, and does not take a seat.
Does it work with no signal?
Yes. Clock in and out as normal: the time is kept on the phone and sent as soon as the app is back online. With a signal, the time recorded is the server’s, not the phone’s. If a time saved offline differs by more than 10 minutes from when it reached the server, the shift is marked “Time changed on phone”, which you and the person can both see.
Is there a free timesheet app?
Yes. The Free plan has clock-in and timesheets for up to 5 people and 2 projects, with no card. Payroll and the exports are on Pro.
How much does it cost?
Free for up to 5 people and 2 projects. Standard is £35 a month and Pro £69 a month, for up to 30 people, or £29 and £59 a month paid yearly. Extra people are £4 each a month. Try Standard or Pro free for 14 days: a card is taken at the start and nothing is charged until day 14.
Pricing
Employee management, one price for the whole team.
Not per person, and not per add-on. Try Standard or Pro free for 14 days, then keep the one your team can’t do without.
Try Standard or Pro for 14 days, free.
Add a card to start; nothing is charged until day 14. Cancel before then and you pay nothing.
Standard
Recommended£348 billed yearly · save £72
For teams that need to know who is really on site. Up to 30 people.
Everything in Free, plus
- Job chat and photos
- Photo proof and files on tasks
- Announcements and team contacts
- Time off requests
- Forms and daily safety checks
- Clock-in only within a set distance of the site
- Documents and materials
- Up to 30 people, and as many projects as you need
Not included
- Before and after photos, checked by AI
- Site reports and end-of-day summaries
- Payroll and CSV exports
- Job costing
- Clients
- Guest access
- AI assistant
- No charge for 14 days
- Web app on every plan
- Cancel in the trial, pay nothing
- Prices include VAT
- Your data is stored in the EU
FAQ
Questions,answered.
The things people ask before they move their team over.
Still stuck? support@buildhalt.com
Build Halt is a workforce management app for the deskless workforce: teams who work on sites, on the road or on the shop floor rather than at a desk. It covers employee management from the rota and clock-in to timesheets, tasks, time off and pay, on a phone or on the web. It is made by Build Halt Limited, a UK company, and is available now on the App Store and Google Play.